Privacy and Security Notice

Please read the following notice carefully. By accessing Colorado PERA’s website, you affirm that you have read and do agree to adhere to terms and conditions in this Notice, the Disclaimers, and the Copyright and Trademark Notice.

Introduction

PERA is dedicated to protecting your privacy when you access our website and the online services we offer. This notice provides important information regarding PERA’s efforts to keep your information safe from disclosure as well as the responsibilities you have to ensure the privacy of your information. Accordingly, this notice describes PERA’s privacy and security practices and identifies and describes the types of information collected and how that information is used. PERA does not collect any personal information about a user unless the user provides that information voluntarily by sending an email to PERA or during a connection with this website.

Your Personal Information and How It is Used

PINs, User IDs, and Passwords:

Any member who has not refunded his or her PERA account may request a PIN to access personal account information. PERA uses a four-digit PIN that allows a member to create a User ID and password. The User ID and password combination allows a member to access account information. You may request a PIN online.

It is your responsibility to protect your PERA PIN/User ID and password because they allow you to securely access your account information.

PERA strongly recommends the following:

  • Do not disclose your PERA PIN/User ID and password to anyone.
  • Do not place your PERA PIN/User ID and password in an accessible location.
  • Do not leave the computer unattended while logged on.
  • Always log-off PERA’s secure site when you are done.

Notify PERA immediately if an unauthorized person obtains access to your PERA PIN/User ID and password or if unauthorized activity is discovered.

It is your responsibility to carefully review your account information and to immediately contact PERA if you believe there is a discrepancy.

Access to your account information is for your convenience. PERA may restrict or discontinue your account access at any time and without notice.

Information Collected When You Access PERA’s Website:

When you visit this website, PERA automatically collects and stores the following information about your visit:

  • User client hostname–The hostname or Internet Protocol (IP) address of the user requesting access to the PERA website.
  • HTTP header, “user agent”–The user agent information includes the type of browser, its version, and the operating system on which the browser is running.
  • HTTP header, “referrer”–The referrer specifies the web page from which the user accessed the current web page.
  • System date–The date and time of the user’s request.
  • Full request–The exact request the user made.
  • Status–The status code the server returned to the user.
  • Content length–The content length, in bytes, of any document sent to the user.
  • Method–The request method used.
  • Universal Resource Identifier (URI)–The location of a resource on the server.
  • Query string of the URI–Anything after the questions mark in a URI.
  • Protocol–The transport protocol and the version used.

The information that is collected automatically is used to improve the PERA website’s content and to help PERA understand how users are interacting with the website. This information is collected for statistical analysis, to determine what information is of most and least interest to our users, and to improve the utility of the material available on the website. The information is not collected for commercial marketing purposes and PERA is not authorized to sell or otherwise disclose the information collected from the website for commercial marketing purposes.

Information Collected When You Volunteer Information:

During your visit to this website, you may complete a transaction, such as changing your named beneficiary. You will be entering information into PERA secured pages which PERA is bound to keep confidential under Colorado Revised Statute § 24-51-213(1). The information volunteered by you in completing the transaction will be shared as necessary to perform the statutory duties of PERA, to operate a program authorized by law, or as authorized by state or federal statute or regulation. PERA will need to share your information as necessary with PERA’s advisers, third-party administrators, and other agents. In each case, those parties are bound by confidentiality agreements with PERA. PERA has done its utmost to protect all electronic information. However, in the unlikely event the information is hacked, PERA may share information with law enforcement agencies as needed to investigate the crime.

During your visit to this website, you may send an email to PERA. Your email address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your email address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another entity if appropriate. Your email address is not collected for commercial purposes and PERA is not authorized to sell or otherwise disclose your email address for commercial purposes.

Although the system regards all messages it receives from users as confidential, please be advised that because the Internet is a public domain, messages sent to PERA outside of a PERA secured page can and may be intercepted or accessed by a third party.

PERA does not knowingly collect personal information from children or create profiles of children through this website. Users are cautioned, however, that the collection of personal information submitted in an email will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or state law, be subject to public access.

Cookies

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies,” which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators, and providing other services relating to website activity and Internet usage.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.

Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However please note that if you refuse the use of cookies you may not be able to use the full functionality of this website.

By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Website and Information Security

PERA’s website contains links to other websites for your information and convenience. PERA has no control over the privacy practices or the content of such other websites. Please review the privacy information provided by these sites. The responsibility for the content and accuracy of information on sites accessed by linking from our website rests with the entities providing the information. This includes any responsibility for updating information upon which visitors may rely. The inclusion of links from this site to others does not imply any endorsement by PERA of any product, service or vendor. Any mention of products, services, or vendors is for informational purposes only.

To help ensure that your information is protected and only available to you, PERA uses PINs, User IDs and passwords, Secure Sockets Layer (SSL), and third-party certification.

SSL Protocol provides a method that encrypts information passed between the PERA server(s) and your browser to prevent others from accessing your information. This method uses a “challenge handshake” (or other such secure handshake authentication) and public/private key encryption on both sides (the server and the client) to help ensure that only your browser can translate the information being sent by PERA.

Third-party certification refers to a neutral third-party who has verified the authenticity of a website and has issued the owner(s) of that website a unique certificate. PERA’s website has been certified by Entrust, a certificate provider.

SSL

Browser Requirements

This website is designed to work best with the latest versions of browsers available. Browsers need to be cookies-enabled, and support a minimum of 128-bit encryption for PERA’s secured pages.

Download Internet Explorer

Download Mozilla Firefox

Download Chrome

Download Safari

Recommended Plug-ins (free)

Adobe Reader

Note: This Privacy and Security Notice is subject to change without notice and reflects current PERA practices.